Reconciliations do not hold
Previously reconciled accounts show changes, unexplained differences, or long-standing unreconciled activity.
QuickBooks Cleanup
QuickBooks cleanup for financial records you can no longer trust.
A finite repair project for existing QuickBooks work affected by inaccurate classifications, duplicate activity, unreconciled accounts, or structural problems that make reports unreliable.
ClearPath diagnostic note
Primary distinction
The work exists—but some of it is wrong, incomplete, or unreliable.
If transactions or entire periods were never entered, the project may belong under Catch-Up Bookkeeping or require a combined scope.Problem recognition
This service may fit when…
The Books Assessment separates visible symptoms from the underlying work. It is possible for one file to require more than one service category.
Reports conflict with reality
Balances, income, expenses, loans, or equity do not align with the records used to operate the business.
Duplicate or misclassified activity
Transactions appear more than once, sit in suspense categories, or were posted to accounts that do not reflect their purpose.
The file lacks a clean handoff
A bookkeeper, owner, or tax professional cannot confidently determine what was done, what remains open, or which periods are usable.
Scope, in plain language
Cleanup diagnoses and corrects existing bookkeeping work.
ClearPath reviews the affected file, available reconciliation history, source evidence, and known issue history. The agreed project may include correcting classifications, resolving duplicates, rebuilding selected reconciliations, organizing accounts, and documenting adjustments.
The goal is not to claim that every historical uncertainty can be eliminated. The goal is to complete the work supported by available evidence and make remaining limitations explicit.
Usually aligned
- Existing QuickBooks activity is present
- Specific balances or reconciliations appear unreliable
- Relevant statements and issue history are available
- A finite corrected-file handoff is the objective
Not this service
- Computer or QuickBooks performance repair
- Tax-return preparation or amendment
- An audit opinion or assurance engagement
- Legal advice or third-party acceptance guarantees
Evidence and access
What the assessment considers.
The exact request depends on the affected accounts and period. ClearPath first identifies what evidence is necessary rather than requesting an unrestricted archive.
How records are handledAssessment inputs
- Appropriate QuickBooks access for the agreed review
- Bank, credit-card, loan, and processor statements as applicable
- Reconciliation history and known opening-balance information
- Chart of accounts and relevant integration details
- Source records for material or unusual items within scope
- A description of prior corrections, migrations, or known problem periods
Only the records relevant to the agreed scope should be transferred. Do not send credentials or financial documents through the public form or ordinary email.
A controlled project method
From evidence review to documented handoff.
Diagnose
Compare the file, reconciliation history, and available evidence to define the issue set and dependencies.
Control the scope
Confirm included accounts and periods, material assumptions, exclusions, and how new discoveries will be handled.
Correct and reconcile
Complete supported adjustments and relevant reconciliations using a documented sequence.
Review and hand off
Summarize completed work, reconciliation status, limitations, and unresolved items for the next user of the books.
Project outputs
A usable handoff, with unresolved items visible.
01
Cleaned QuickBooks file for the accounts and periods included in scope
02
Reconciliation status for covered balance-sheet accounts
03
Issue and adjustment summary describing material work completed
04
Unresolved-items list and practical handoff notes
Reconciliation and limitations
Reconciliation is scoped, not assumed to cover every account and year.
The proposal identifies which accounts and periods are included. When records are incomplete or a difference cannot be supported, ClearPath documents the limitation rather than inventing a resolution.
Explicit boundaries
- No tax return preparation, tax representation, or legal advice
- No audit opinion or assurance over the records
- No guarantee that another professional, lender, or agency will accept the output
- No work outside the written project scope without agreement
Pricing and timing
A planning range first. A fixed quote after assessment.
A cleanup quote follows the assessment because two files with the same date range can require very different work. No price or completion date is promised by submitting the form.
Provisional planning estimate
Starting at$1,500
Typical range$1,500–$3,500
These amounts are planning guidance—not a quote or promise of final price. ClearPath provides a written fixed fee after reviewing the Books Assessment and confirming the included periods, accounts, records, and deliverables.
What the starting point assumes
- One legal entity
- Up to 6 affected months
- Up to 3 bank, credit-card, loan, or processor accounts
- Up to about 150 transactions per month
- Statements and relevant QuickBooks access are substantially available
More periods, transactions, financial accounts, entities, payroll activity, missing records, or structural complexity may move the project above the typical range. Any change is discussed and approved before out-of-scope work begins.
Combined rescue projects: A full-year project involving cleanup, catch-up bookkeeping, and payroll reconstruction generally starts around $3,000 and typically falls between $3,000 and $5,500.
What shapes the fixed quote
01
Number and type of affected accounts
02
Period covered and transaction volume
03
Condition of reconciliations and opening balances
04
Completeness and quality of source evidence
05
Integrations, migrations, and unusual transactions
06
Deadline, dependencies, and review requirements
Record handling starts after fit and scope are discussed.
Do not send credentials, statements, tax IDs, payroll files, or account numbers through the assessment form or ordinary email.
Frequently asked questions
What to know before the assessment.
How is cleanup different from catch-up bookkeeping?
Cleanup addresses work that is already present but inaccurate or unreliable. Catch-up bookkeeping reconstructs periods or activity that were never completed. Mixed files may require one coordinated assessment covering both.
Will every old difference be resolved?
Not necessarily. Resolution depends on the quality and completeness of the evidence. The project documents unsupported or unresolved items rather than representing assumptions as verified facts.
Does cleanup include tax returns?
No. ClearPath does not present this service as tax preparation, amended filing, representation, legal advice, or an audit. The handoff may help another professional understand the bookkeeping work performed.
Can ClearPath repair QuickBooks software or my computer?
No. This is a bookkeeping-record cleanup service, not software troubleshooting, data-recovery, IT, or computer-repair work.
What happens if new issues appear during the project?
Material discoveries are documented. If they change the agreed work, ClearPath pauses the affected area and discusses a scope change rather than silently expanding the project.
A defined first step